Party Palace In Nepal Ultimate Wedding Planning Checklist (2025)

 

 

Planning a wedding ceremony in Nepal  is exciting and meaningful,  but it gets easy to miss small details that make the big day of your life run smoothly. This step-by-step wedding planner is specifically written for brides and grooms, wedding couples specially their families  getting hitched in Nepal and anyone who rents or booking out a party palace, catering  or banquet hall in Kathmandu, Banepa, Panauti, Nala, Ravi, Opi, Chandeshwori, Bhaktapur, Dhulikel, Panchkhal,  Pokhara, Chitwan, Biratnagar, Butwal, Dharan, Nepalgunj and other cities. It enables you to pick the perfect venue, budget accordingly, get the vendors organized, and keep each and every ritual and reception event spot on schedule.

Table of Contents

1. Wedding Timeline at a Overview  (12–1 months)
2. How to Choose the Best Party Palace In Nepal
3. Budget Planner, What to Expect And How to Save Money
4. Guest Planning, Invitation Design And  RSVP Coordination
5. List of Main Vendors (Food, Decoration, Band Baja,  Photos, Music)
6. Rituals  And Program Flow (for Nepali weddings)
7. Design And  Decor Guide (Stage, Mandap, Photo Zones)
8. Food And Beverage Planning (Veg Non-Veg, Live Stations, Typical, Western, Simple Nepali Food)
9. Logistics And On-Site Operations (Power, Venue Operation Parking, Safety)
10. Wedding Week And  Wedding Day Checklists
11. Post-Wedding Tasks and Album Workflow
12. FAQs (Nepal party palaces and weddings)
13. Copy-Paste Master Checklist

1) Wedding Timeline at a Glance (12 to 1 month)

12–9 months before

• Help families decide on customs, event dates, and the right saiett, lagan
• Prepare an estimated budget and guest list (e.g., 150 / 300 / 500+)
• Shortlist 5–7 party palaces across areas you prefer (e.g., Baneshwor, Bhaisepati, Kalanki, Thamel, Patan/Jawalakhel; Pokhara Lakeside; Narayangadh/Chitwan; Biratnagar city center).
• Visit venues or wedding hall (party palace) (day + evening), check halls, lawns, stage size, bridal room, parking, lift access, washroom count and cleanliness.
• Reserve your favorite venues just in case, ( If possible)

8–6 months before

• Finalize venue & pay booking advance (get receipt + contract).
• Secure bookings with your main service providers: caterer, decorator, photographer/videographer, musicians, makeup & mehendi artist, and priest
• Start dress/outfit planning and ring shopping.
• Plan any pre-wedding shoot dates and locations.

5–3 months before

• Design invite cards + e-invites; build a guest list spreadsheet with phone + email.
• Start accommodation plans for out-of-valley guests.
• Decide menu direction (veg/non-veg, regional specialties, live stations).
• Confirm decor themes and stage/marriage mandap design.
• Book transport (bride/groom car, family vans) and backup drivers.

2 months before

• Send save-the-date / soft invites and create a Google Form for RSVPs.
• Food tasting; lock menu with quantities.
• Finalize program flow (rituals → photo → dinner → dance → bidaai/vida).
• Order return gifts/favors and welcome hampers.
• Apply for any drone usage permissions (if needed by venue).

1 month before

• Final outfit trials and jewelry adjustments.
• Seating plan draft (VIP family tables, Friends seating, kids’ corner).
• Confirm vendor timelines and payment schedule.
• Start a shared WhatsApp group with family coordinators + vendors.

2 weeks before

• Confirm final guest count and share with venue/caterer.
• Print seating chart, table numbers, food tags, welcome board.
• Reconfirm transport routes and parking passes with the venue.
• Tapari gasney Kasar Batarney Ra baki Bhayeko sabai sweets haru arrange garney.

Week of wedding

• Pack bridal emergency kit (pins, safety pins, mini sewing kit, tissues, compact powder, lipstick, perfume, band-aids, basic meds).
• Rehearse rituals & entry music cues.
• Double-check vendor advances and pending balances.

On Wedding Day

• Follow the day-of checklist below; hydrate, eat light, and enjoy.
• Assign one trusted person to handle vendor payments and tips.

2) How to Choose the Best Party Palace in Nepal

Core factors

• Location & access: Proximity to family homes, hotels, airports/bus parks. Check traffic patterns during your ceremony time.
• Capacity: Ensure comfortable seating for your expected guest count with room for a stage, mandap, photo booth, and buffet lines.
• Layout: Separate pre-function area, bride/groom suites, kids’ area, indoor/outdoor options for photos.
• Catering: In-house kitchen vs. outside catering. Ask for tasting and hygiene standards.
• Power & AC/Heating: Confirm backup generator/inverter, AC coverage, winter heating options.
• Sound & Light: In-house sound limits, light rigs, dance floor lighting; check neighborhood sound cut-off times.
• Parking & Valet: Count slots and overflow plan; valet availability.
• Restrooms & Accessibility: Adequate stalls, wheelchair access, ramps/elevators.
• Contracts: What’s included (tables, Chiavari/banquet chairs, linens), extra charges, curfew, and overtime policy.
• Reviews & References: Ask for recent wedding references and visit during a live event if allowed.

Smart questions to ask

1. What is the maximum seated capacity with a stage + buffet?
2. What backup power is provided and for how long?
3. Is outside catering/decor allowed? If yes, corkage/coordination fees?
4. What time does music need to end? Any decibel limits?
5. Rain plan for outdoor areas (tents, indoor shift)?
6. What’s the payment schedule, cancellation policy, and security deposit?
7. Is drone allowed (roof clearance and safety rules)?
8. What’s your cleaning crew/turnover process between events?
9. Are there bridal/groom suites with mirrors, plug points, and private washrooms?
10. Can we bring our own sweets or traditional items (e.g., laddus, sel roti, yomari for Newar events)?

3) Budget Planner: What to Expect & How to Save

Typical cost buckets (percentages help you adapt to any budget):

• Venue & basic infrastructure: 25–40%
• Catering (food & beverage): 30–45%
• Decor, flowers, lights: 10–20%
• Photo & video: 8–12%
• Music/DJ/Panche Baja/MC: 3–8%
• Outfits, jewelry, makeup & mehendi: 10–20%
• Transport, accommodation, gifts, permits & misc.: 5–15%

Ways to save (without looking cheap)

• Choose weekdays or off-peak months for better rates.
• Pick a venue with beautiful built-in interiors/lighting so you need less decor.
• Use seasonal flowers and mixed greenery.
• Focus on a curated shorter menu executed well over a very long buffet.
• Combine sangeet + mehendi at the same venue/day.
• Share photographers between pre-wedding and reception with clear shot lists.

4) Guest List, Invites & RSVPs

• Create A/B guest tiers (must-invite vs. nice-to-invite).
• Collect full names, phone, email, city; tag VIPs and other guests.
• Send e-invites/WhatsApp save-the-date 6–8 weeks ahead; printed card 3–4 weeks ahead.
• For RSVPs, use a Google Form linked in the invite and ask for veg/non-veg preference, arrival time, and transport needs.
• Provide a Google Map link to the party palace and suggested parking gates.

5) Vendor Checklist (Nepal-specific)

Catering

• Menu with tasting. Confirm veg/non-veg kitchens, hygiene, service ware, cutlery, live stations, mocktails, dessert counters, tea/coffee.
• Headcount buffer (usually +10%); kids’ meals; VVIP service at stage area.
• Water supply & servers’ uniform/dress code.

Decorator & Lighting

• Stage backdrop, mandap, varmala/sindoor moment setup, entrance arch, couple photo zones, table centerpieces, LED walls if needed.
• Candle/fire safety, load on trussing, power points, cable management.
• Rain plan for lawns (tents, sidewalls, flooring).

Photo/Video

• Shot list: getting ready, rituals, families, group photos, detail shots, drone establishing shots (venue permitting).
• Delivery timeline (raw previews, edited photos, teaser, full video/film), revisions, and storage.

Music & MC

• DJ playlist + family entries; Panche Baja/Band Baja timings; mic for priest and MC; sound checks for speeches.
• Sound limit compliance (venue rules).

Makeup & Mehendi

• Trials, skin sensitivities, timing buffer; separate artist or team for bridesmaids/mothers.

Priest/Pandit

• Ritual items list (samagri), seating, mic, time estimates.

Transport

• Bride/groom cars, family vans, professional drivers, fuel, and route plans.

6) Rituals & Program Flow (Customize for Your Community)

A common modern flow you can adapt:

1. Welcome & Drinks – soft beverages/mocktails, light snacks.
2. Rituals – e.g., engagement ring exchange, swayambar, kanyadaan & sindoor, janti welcome, sagun; confirm exact sequence with your priest/elders.
3. Couple Stage & Photos – structured family photos (by groups), then friends.
4. Dinner Service – buffet opens in phases to avoid long queues.
5. Dance & Performances – family dance, friends’ set, open floor.
6. Bidaai/Vida (if applicable) – coordinate transport and timing.

Tip: Print the flow on a 1-page program for family coordinators and vendors. Keep a 15–20 minute buffer.

7) Design & Decor Guide

• Theme ideas: Classic red-gold, pastel florals, Newar-inspired patterns, royal maroon, minimal white-green, rustic wood + brass.
• Stage: Comfortable sofa, footrest, side tables for bouquets, hidden fan, power for touch-up mirror.
• Mandap: Stable platform, safe flame handling, overhead clearance for garlands.
• Photo corners: One formal (brand wall/flower wall) + one fun prop zone.
• Signage: Welcome board, schedule, seating chart, menu boards, restroom arrows.
• Lighting: Warm wash for stage, fairy lights for lawns, dimmable dining area.
• Eco touches: Cloth backdrops, local flowers, reusable decor frames, real brassware rentals.

8) Food & Beverage Planning

• Starters: Mix of Nepali, Indian, and fusion bites; pass-around + live counter.
• Mains: Balanced veg/non-veg spread, dal-bhat-tarkari option for elders, regional favorites (Thakali set elements, Newari items at a dedicated counter, or local specialties).
• Desserts: Hot (gulab jamun/jerry), cold (kheer, ice cream, yogurt), seasonal fruits.
• Beverages: Mocktails, tea/coffee station; ensure water service near the stage.
• Special diets: Clearly label veg, non-veg, eggless, nut-free items.
• Flow: Open buffet after first round of photos; keep VIP plated service for parents/elders.
• Hygiene: Gloves, caps, sneeze guards for live counters.

9) Logistics & On-Site Operations

• Power: Confirm generator/inverter backup, cable protection mats, and fuel plan.
• Safety: Fire extinguishers, first-aid kit, security guards at gates, child safety in lawn areas.
• Parking: Signage, valet, overflow lot mapping.
• Green room: Mirrors, bright lights, steamer/iron, extension boards, snacks & water.
• Rain/Weather: Tents, sidewalls, flooring; fans in summer, heaters in winter.
• Cleanup: Pre-event tidy and post-event clearance included in contract.

10) Wedding Week & Day-Of Checklists

Wedding Week

• Final vendor calls: time, location pin, payment status.
• Printables (card) guest list, seating chart, escort cards, food tags, program sheet.
• Pack  jewelry like authi, bala, tilhari sirful, outfits, shoes, emergency kit, deodorant, perfume, charger, cash for tips.
• Assign roles:
  • Point of contact for vendors (not the bride/groom)
  • Guest welcome desk team
  • Gift management team
  • Stage photo coordinator to call families in order

On Wedding Day (bring this with you)

• Rings, garlands, ritual items, envelopes, pen & safety pins
• Vendor payment envelopes & tip cash
• Portable steamer/iron, stain remover wipes
• Water, juice and light snacks for couple
• Backup phone with the music playlist and AUX/USB

At the venue

• Sound & light check done 60–90 mins before guests arrive.
• Stage fan & touch-up mirror placed; bouquet waste bin hidden.
• Buffet signage placed; dessert station chilled; kids’ corner toys/attendant ready.
• Photo team briefed on must-have shots (parents, grandparents, siblings, best friends, full family).
• Keep 15 minutes for the couple to breathe before the grand entry.

11) Post-Wedding Tasks

• Collect gifts/cards and note thank-you list.
• Vendor balances cleared; collect security deposit refund.
• Share guest photos link (Google Photos/Drive) within 3–5 days.
• Photo/video delivery milestones:
  • Sneak peek photos: ~1–2 weeks
  • Edited album: timeline agreed in contract
  • Film/teaser: timeline agreed in contract
• Leave reviews for your venue and vendors (helps future couples and may unlock goodwill for future family events).

12) FAQs (Nepal Party Palaces & Weddings)

Q1: How far in advance should I book a party palace in Nepal?
A: For popular dates in Mangsir–Magh (Nov–Jan) and spring, aim for 6–9 months ahead. Off-peak weekdays may be available sooner.

Q2: What capacity should I choose?
A: Book a party palace or venue that comfortably  fits your invited  guest count,  stage, jagya and food  buffet. If you expect 300 people, look at the 350 to 400 capacity to avoid crowdedness.

Q3: Can I bring my own caterer or decor team (half Catering services)?
A: Many venues allow it, sometimes with a coordination/corkage fee. Confirm rules and insurance requirements in the contract.

Q4: Do Nepal venues provide power backup?
A: Most party palaces do, but always confirm generator/inverter capacity, fuel plan, and AC coverage during summer.

Q5: What’s a realistic wedding budget split?
A: See the Budget Planner above. Costs vary by city, guest count, and decor ambition—use percentages to scale up or down.

13) Copy-Paste Master Checklist

Venue

• Capacity, layout, AC/heating, bridal rooms
• Parking/valet & accessibility
• Power backup & sound rules
• In-house vs. external catering/decor
• Rain plan (tents/indoor shift)
• Contract  inclusions, timings, overtime, payment, cancellation

Catering

• Menu tasting and quantities (+10% buffer)
• Veg/non-veg labeling, especially meat khasi or bakhra  kids’ meals
• Live stations, Bar and  dessert plan
• Service staff count and  uniform

Decor & Lighting

• Stage, mandap, entrance arch
• Centerpieces, photo corners, signage
• Cables managed, fire safety, rain plan

Photo/Video

• Shot list & family groups
• Drone permission (if needed)
• Delivery timeline & revisions

Music/MC

• DJ/Band/Panche Baja, Band baja timings
• Entry songs, mic checks
• Sound limit compliance

Makeup/Mehendi

• Trials booked, timing buffers
• Separate team for family (if needed)

Rituals & Program

• Priest booked; puja samagri list
• Printed flow with buffers
• Stage time for photos

Guest & Invites

• Guest list with RSVPs
• E-invite and the  printed card
• Seating chart & table numbers
• Transport & accommodation notes

Logistics

• Security & first aid
• Signage (welcome, restrooms, parking)
• Vendor payments & tip envelopes

Wedding Week/Day

• Emergency kit & essentials
• Vendor reconfirmations
• Payment balance & receipts
• Post-event cleanup & deposit refund

Conclusion

Planning a wedding in Nepal requires the right wedding organiser, party palace,event planner, vendors, and coordination. For couples seeking the best party palace in Nepal, Banepa Party Palace, Party Palace Nepal, Dhulikhel party palace, chandeshwori party palace is a top choice. With spacious halls, reliable power backup, catering facilities, and parking, it is perfect for weddings, bartaman, pasni, events,  receptions, and cultural events. Families looking for elegance and convenience consistently rate it among the best party palaces in Kavre and Dhulikhel. To make your event flawless with no hectic, working with the best wedding planner in Banepa ensures smooth rituals, decor, and guest management, creating a stress-free and memorable celebration of your life!